Company Description  

TMDA is positively renowned as a Talent Solutions and Human Resources Advisory organization. We provide a consultative approach in partnering with our clients and members of their team. Our HR Solutions group serve as an extension of the clients; thereby providing compliant growth at a scalable and sustainable rate. 

Firm Principles

Our Mission: Our mission is to connect quality talent with projects they are passionate about, while helping our clients achieve mission critical deliverables to support their organizational goals.
Our Vision: Our vision is to become the most trusted Human Resources Consulting Company by providing exceptional advisory services to both our clients and our candidates through maintaining the highest standards in the process.
Our Values: TMDA follows these core values, not just within our organization, but also with our clients and employees placed with them; Accountability, Empowerment, Inclusion, Originality & Ubiquity. TMDA operates with integrity and transparency.

Most Direct Client Benefits:

• Pay Transparency State Ranges Depending on Location
  • California | Colorado | Connecticut | Maryland | Nevada | New York | Rhode Island | Washington
• Paid Time Off
• Matching 401K
• Paid Federal Holidays
• HSA, FSA, Disability, and Life Insurance
• Medical, Dental, and Vision Insurance

Responsibilities:

This position answers to the Director and will be assigned various duties both some that are directly the responsibility of this position and some that support other staff in their efforts.
The principal duties for this position include: 

• Performs advanced administrative support and project management duties to include: project supervision, coordinating special projects and conducting research.
• Provides exceptional engagement with internal and community partnerships, including, but not limited to: emergency management; police; fire; hospitals; volunteer agencies; businesses and industry; churches; long-term care facilities; veterinarians; rehabilitation services; daycare providers (adult and child); schools; special population services, laboratories.
• Provides customer service and responds to customer complaints or requests for information including FOIA and Tier II EPCRA requests.
• Assist in training and exercises for employees, community partners, and volunteers.
• Assess the need for supplies and equipment and maintain adequate inventory.
• Provides project supervision which includes: facilitating and participating in staff meetings; assisting with special projects and work assignments; and maintaining and tracking deadlines and project completion of assignments.
• Working with the Finance, Purchasing, and the UG department or outside agency requesting grant reimbursements. This would include initial application, obtaining approval for all purchases, submitting all needed documents, answering all questions from the granting authority, and maintaining all documents.
• Processes payroll, invoices and purchase orders. Maintains records of all transactions and enters them into Workday. 
• Planning and creating new programs and initiatives.
• Compiles and maintains statistical information and creates a variety of reports for the department, Client, and State and Federal entities by determining how to efficiently obtain data needed for report and determining statistical parameters of report.
• Maintains inventories of office equipment, supplies and forms and reorders supplies as necessary, which includes approving requisitions and purchases of supplies and materials.
• Tracks departmental personnel records and supervises record retention and disposal.  
• Monitoring compliance with rules, policies, and regulations (both internal and external). 
• Able to respond to the EOC as required on a 24/7 basis to support EOC activation of Level 2 or 1.
• Preparing and administrating contracts for service.
• Providing exceptional customer service for inquiries and complaints, including providing all necessary follow up to resolve identified issues.
• Is willing to accept and perform any additional duties assigned to meet business needs.

Qualifications:  

• Three years of progressively responsible administrative support experience in area of assignment; or any equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future. 

Knowledge (Position Requirements at Entry):

• Records filing and management techniques.
• Office practices
• Legal research
• Basic mathematics
• Basic accounting and budget theories and principles.
• Polices and procedures of Unified Government

Skills (Position Requirements at Entry):

• Using computers and related software applications.
• Using office equipment such as fax machines, telephones and copiers.
• Customer service techniques
• Prioritizing tasks.
• Developing and designing databases and/or spreadsheets.
• Interpreting and enforcing policies and procedures.
•  Troubleshooting complex problems.
• Understanding and carrying out complex instructions;
• Compiling and analyzing data.
• Preparing reports.
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

• Positions in this class typically require:  reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions.
• Sedentary Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
•  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Education: 

• Associate’s Degree in field related to area of responsibility.

Travel Requirements:  

This position will involve no travel.

State Specific Notices

Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liabilities. 

Maryland Applicants: Under Maryland law, an employer may not require or demand, as a condition of employment, prospective employment, or continued employment, that an individual submit to or take a polygraph examination or similar test. An employer who violates this law is guilty of a misdemeanor and subject to a fine not exceeding $100. 

I certify that all of the above information is true and complete, and I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination regardless of the time elapsed before discovery.

Note: An offer of employment is conditioned upon complying with Company's requirements including, but not limited to, signing a consent to conduct a background investigation.

I agree, and it is my intent, to sign this employment application by electronically submitting this document to the company. I understand that my signing and submitting this document in this fashion is the legal equivalent of having placed my handwritten signature on the submitted document.

Additional Information 

TMDA is proud to be an equal-opportunity employer. Qualified candidates are considered for employment without regard to race, color, religion, sex, or national origin. All your information will be kept confidential according to EEO guidelines. If you would like to request reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a diverse ability, please call 757-263-0440 or email operations@tmcompanies.us for other accommodation options.